Room Management module 

Room Management Module in Property Management System (PMS) – 

The Room Management Module is a crucial part of the hospitality industry's Property Management System (PMS). It helps hotels efficiently manage room availability, occupancy, housekeeping, and guest preferences, ensuring smooth operations and an enhanced guest experience.

 Introduction to Room Management in PMS

The Room Management Module is responsible for:

• Tracking room status (occupied, vacant, under maintenance, etc.).

• Managing room assignments and reservations.

• Coordinating with housekeeping and front office.

• Ensuring smooth guest check-in and check-out processes.

• Optimizing room allocation for maximum revenue.

Key Features of the Room Management Module

Room Availability & Status Tracking

• Displays the Real-Time status of rooms (Vacant, Occupied, Dirty, Under Maintenance, Out of Order).

• Helps front desk staff manage room allotment efficiently.

• Color-coded room status for quick identification.

Reservation & Room Assignment

• Automatically assigns rooms based on guest preferences and availability.

• Allows manual and automatic room assignment based on room type, view, price, etc.

• Handles group bookings and block reservations.

Housekeeping Management

• Tracks housekeeping status updates (clean, dirty, inspected).

• Helps housekeeping staff prioritize rooms for cleaning based on check-outs and new arrivals.

• Integrates with mobile devices to allow real-time updates.

Guest Check-In & Check-Out

• Fast and efficient check-in process with assigned room details.

• Provides information on room readiness before guest arrival.

• Enables express check-out and bill settlement.

Room Maintenance & Engineering Integration

• Notifies maintenance staff about rooms needing repair.

• Tracks ongoing maintenance work and estimated completion times.

• Helps reduce downtime of rooms due to repairs.

Room Upgrades & Revenue Optimization

• Suggests upsell opportunities (e.g., upgrading from a standard to a deluxe room).

• Allows dynamic pricing based on demand and availability.

• Ensures maximum occupancy and revenue per available room (RevPAR).

Guest Preferences & Special Requests

• Stores guest preferences (room type, floor, view, bed type).

• Helps in providing personalized services to repeat guests.

• Integrates with Guest Loyalty Programs to offer benefits and discounts.

Room Inventory & Forecasting

• Monitors room availability trends to predict demand.

• Assists in revenue management by adjusting pricing and promotions.

• Generates reports on room occupancy, guest stays, and booking trends.